For Those Receiving Financial Assistance
All receipts, except for food, are required for reimbursement.
Registration for the Summer School will be on June 21st, 2009 from 4-7 pm. Please, plan your trip accordingly.
Approval for financial assistance will be communicated together with the notification of acceptance to the Summer School. Summer School applicants who wish to be considered for financial assistance should indicate that on their application form. Financial assistance is available to any post-doc, graduate student and junior faculty.
Students approved for financial assistance must initially pay all expenses except for airfare.
Attendees will be reimbursed after the Summer School upon submission of their receipts. The $75 registration fee will not be reimbursed.
You will receive an email from Martha Neviaser (301-975-6200, martha.neviaser@nist.gov) with travel instructions.
Plane and Train Transportation:
Commercial airline tickets will be paid by NIST if and only if arrangements are made by NIST. Local transportation expenses between airports and the lodging site in Gaithersburg will be reimbursed. You should plan to arrive and depart from the same airport.
If you are in any doubt with regard to how much you will be reimbursed you are urged to sort this out with one of the organizers before you finalize your travel plans.
There will be no reimbursements for car rentals for participants traveling by plane since transportation between the hotel and the NCNR will be provided.
Lodging:
Students receiving financial assistance are expected to pay up front for their accomodations at the hotel accomodations. The receipt for the stay should be submitted when submitting all other receipts.
Meals, Incidentals, Etc:
Attendees will be reimbursed after the Summer School for meals and incidental expenses at a fixed rate. Receipts will not be required for this reimbursement.