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Summer School on Methods and Applications of Neutron Spectroscopy

NIST Center for Neutron Research
National Institute of Standards and Technology
Gaithersburg, MD 20899

June 20-24, 2005

Financial Assistance Information

Financial assistance, for travel and subsistence expenses, is available to graduate students, postdocs, and others who would otherwise be unable to attend, subject to approval by the organizers. Summer School applicants who wish to be considered for financial assistance should so indicate on their application form.

We can only consider reimbursement of travel expenses within North America.

Students approved for financial assistance must initially pay all expenses. They will be reimbursed after the summer school,typically 3-4 weeks after receipt of required documentation and receipts.

Participants approved for financial assistance will be reimbursed for their actual travel and subsistence expenses as follows:


Commercial airline or train tickets will be paid (by NIST) if and only if arrangements are made through NIST's travel agent, SATO. Attendees should contact SATO directly (at 301-975-2281 or 1-800-437-4385, ext. 2281) to make their train or airline reservations, and they should request that a copy of their itinerary be forwarded to Ms. Julie Keyser (301-975-8368), National Institute of Standards and Technology, 100 Bureau Drive, Stop 8560, Gaithersburg, MD 20899-8560.

You should plan to arrive and depart from the same airport or train station. You should plan to arrive on Sunday, June 19th. When you arrive, please use the Washington Metrorail or a shuttle service to travel to Gaithersburg. Return travel from Gaithersburg to the local airports or train stations can be arranged during the summer school.

Attendees driving a privately-owned-vehicle (POV) to and from the summer school will normally be reimbursed at 40.5 cents/mile for amounts not exceeding the cost of an airline ticket. If you wish to travel by POV we encourage attendees from the same institution or geographical area to travel together to help reduce costs. If you're in any doubt with regard to how much you will be reimbursed you are urged to sort this out with one of the organizers BEFORE you finalize your travel plans. Attendees will be reimbursed after the Summer School upon submission of a statement of their expenses (with receipts).

Local transportation expenses between airports or train stations and the lodging site in Gaithersburg will be reimbursed. There will be no reimbursements for car rentals since transportation between the hotel and the NCNR will be provided.


Attendees are expected to pay for their accommodations at the Sleep Inn and then submit their hotel receipts along with their other receipts for reimbursement after the Summer School.

Meals, etc.:

Attendees will be reimbursed after the Summer School for meals and incidental expenses at a fixed rate of $38/day. Receipts will not be required for this reimbursement.

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Last modified 23-February-2005 by website owner: NCNR (attn: Jeff Krzywon)