Summer School on Methods and Applications of Neutron Spectroscopy

NIST Center for Neutron Research
National Institute of Standards and Technology
Gaithersburg, MD 20899

June 25-29, 2007

Financial Assistance Information

All receipts, except for food, are required for reimbursement.

Registration for the Summer School will be on June 24^th, 2007 at the Residence Inn (lobby) from 4-6 pm. Please, plan your trip accordingly.

Approval for financial assistance will be communicated together with the notification of acceptance to the Summer School. Summer School applicants who asked to be considered for financial assistance should have indicated on their application form. Financial assistance is only available to those applicants traveling within North America from North American institutions.

Students approved for financial assistance must initially pay all expenses except for airfare or train tickets. They will be reimbursed after the summer school, typically 3-4 weeks after receipt of required documentation and receipts.

Participants approved for financial assistance will be reimbursed for their actual travel and subsistence expenses. The $75 registration fee will not be reimbursed.

Further details are as follows:

Transportation:

Commercial airline or train tickets will be paid (by NIST) if and only if arrangements are made through NIST's travel agent, SATO. You will be receiving an email from Mrs. Julie Keyser (301-975-8200, julie.keyser@nist.gov) with travel instructions, please do not start your travel arrangements till you receive it.

You should plan to arrive and depart from the same airport or train station. You should plan to arrive on Sunday, June 24th. Plan your trip so you can register for the summer school at the hotel on Sunday June 24^th, 2007 from 4-6 pm. When you arrive, please use the Washington Metrorail or a shuttle service to travel to Gaithersburg (Housing and Transportation). Return travel from Gaithersburg to the local airports or train stations can be arranged during the summer school.

Attendees driving a privately-owned-vehicle (POV) to and from the summer school will normally be reimbursed at 48 cents/mile for amounts not exceeding the cost of an airline ticket. If you wish to travel by POV we encourage attendees from the same institution or geographical area to travel together to help reduce costs. If you're in any doubt with regard to how much you will be reimbursed you are urged to sort this out with one of the organizers BEFORE you finalize your travel plans. Attendees will be reimbursed after the Summer School upon submission of a statement of their expenses (with receipts).

For participants traveling by train or by plane: local transportation expenses between airports or train stations and the lodging site in Gaithersburg will be reimbursed. There will be no reimbursements for car rentals for participants traveling by train or plane since transportation between the hotel and the NCNR will be provided.

Car Rental:

Participants whose institutions are 150 miles or less from NIST and that are not traveling by train or plane can rent a car to travel to the Summer School. You will be instructed to use SATO in order to make your travel arrangements. You will be receiving an email from Mrs. Julie Keyser (301-975-8200, julie.keyser@nist.gov) with travel instructions, please do not start your travel arrangements till you receive it. If you would like to know if you qualify to rent a car please contact Yamali Hernandez (301-975-5295, yamali.hernandez@nist.gov) or Julie Keyser (301-975-8200, julie.keyser@nist.gov).

Lodging:

Attendees are expected to pay for their accommodations at the Residence Inn and then submit their hotel receipts along with their other receipts for reimbursement after the Summer School.

Meals, etc.:

Attendees will be reimbursed after the Summer School for meals and incidental expenses at a fixed rate of $64/day. Receipts will not be required for this reimbursement.

Remember you must keep all receipts (except for food) to turn in for reimbursement.

For further information on summer school content, contact Antonio Faraone (301) 975-5254 or Yamali Hernandez (301) 975-5295.

For further information on other matters related to the school, please contact the

NCNR user office
Telephone (301) 975-8200
FAX (301) 975-2351

Summer School Home Page   |   Course Schedule   |   Housing/Transportation   |   Financial Assistance
Course Materials   |   Past Summer Schools   |   NCNR Home Page

Last modified 09-October-2018 by website owner: NCNR (attn: )